Collaboration

Collaborative technology are increases in a way to better facilitate group work and secure exchange, both in-office and remote.

What is the role of collaboration and how do we collaborate today?

Email is the most widely used tool in both business and personal life. It provides a means of working collaboratively, interacting, and sending information. Whether it is with partners, customers, or collaborators, we share an immense amount of data every day. Collaborative technology are increases in a way to better facilitate group work and secure exchange, both in-office and remote.

Moreover, the current context is encouraging the development of teleworking and consequently makes the security of exchanges more complex. Therefore, collaborative tools and technologies must be secure and flexible according to your needs.

collaboration secure exchange EFSS

What is EFSS?

EFSS stands for Enterprise File Syncing and Sharing, also known as Enterprise File Sync and Share. EFSS provides companies the ability to share information and collaborate internally or externally with partners and customers. EFSS solutions make file sharing and collaboration easy, efficient, and secure.

Enterprise File Sync and Share solutions are not just for large organisations. They can benefit businesses of all sizes that are looking for a way to transfer files securely or need to collaborate on a document across multiple locations.

EFSS software is designed to meet the policies and regulatory needs of businesses.

With features such as encryption, tracking and auditing reports, EFSS solutions offer control and security beyond other file sharing and storage tools. With EFSS, you can securely access, edit, and share large files from any approved device. No more searching through multiple versions of your downloads or waiting to return to your desktop to make a quick change to a file. Users can work on the latest version of a document with peace of mind.

Regulations and sectors requirement

Human resources

The field of human resources is one of those sectors where a variety of data is shared. From recruitment to salary administration, labour law is omnipresent in this sector. It goes without saying that a lot of confidential data is handled.

Indeed, since the GDPR came into force, human resources departments must particularly ensure protection in the collecting, processing and storage of information involving a lot of sensitive data such as medical data, expense reports, contracts or even curricula vitae.

Moreover, the penalties for non-compliance with the GDPR can be considerable, which is why we need to protect this data when we exchange it by email or using a collaborative tool in order to avoid human error or data leaks.

Financial institutions

IT threats in the financial sector can come from outside as well as from within.

An unfortunate e-mail exchange, a wrong manipulation, a loss of information, so much sensitive data that it is imperative to master. Financial institutions are by far the most targeted by cyberattacks. A perfect target where a lot of confidential data is held and can be easily exchanged for cash.

Financial institutions are submitted by regulations such as SOX or LSF.

SOX, aka Sarbanes-Oxley, is a regulation that applies to all companies in the United States, without exception. It requires controls to be established over corporate financial records, as well as risk mitigation processes. It also requires that corporate records be stored for at least 5 years.

LSF, for Financial Security Law is a French law that strengthens the legal provisions on corporate governance through detailed reporting.

Health sector

A healthcare center for instance, is filled with confidential patient data. This sector is subject to professional confidentiality that’s why it’s important that patient data should not be lost. Protecting information against theft or loss means guaranteeing confidentiality and respecting the privacy of clients.

Secure and temporary access to medical records is necessary. This allows for secure transmission and retention of patient data in the short term.

Moreover, some country has regulation to protect health data.

HIPAA (the Health Insurance Portability and Accountability Act) is a US law that applies to all entities that store, transmit or manage protected health information. This regulation requires controlling access to health information, providing audit trails and ensuring the confidentiality and security of health information.

R&D

On a Research and development department, it is common to exchange files such as mock-ups, patents, or prototypes, which are quite large and confidential in the innovation and research sectors. However, it is often complicated to send documents of more than 5MB to collaborators by email. To avoid industrial espionage or prototypes data leaks, it is primary to used encrypted collaborative tools to ensure security and confidentiality.

If you meet some issues or need advice about collaboration and secure exchange, do not hesitate to ask our teams.

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